stemzo.ai
Notes

Notes from inside a distribution business

Things that cost us real time and money, and what we eventually worked out. No product pitches — if something here is useful to you and you never speak to us, that's a fine outcome.

Tally · 13 Sep 2026

Why an edited Tally voucher becomes a duplicate GRN

Match on the voucher number and every edit in Tally creates a twin you find three weeks later at month end. The fix is one line of logic — and it's the question worth asking any vendor claiming a Tally integration.

Operations · 13 Sep 2026

What a distribution business actually loses on Google Sheets

Not a case against spreadsheets — they do more than anyone credits them for. But they fail in a specific order, in five stages, and knowing the order tells you where you actually are and whether you should be spending money yet.

Operations · 13 Sep 2026

Proof of delivery: what the photo actually needs to show

Everyone takes delivery photos. Almost none of them would settle an argument three weeks later, and the reason is not the camera — it's that WhatsApp is a conveyor belt, not a filing system.

Attendance · 13 Sep 2026

Attendance for field staff who don't carry a smartphone

Every geofenced attendance product assumes the worker has the phone. For loaders, helpers and casual labour that assumption fails. Four approaches that work in practice, and the one rule that outranks the technology.

Tally · 13 Sep 2026

Tally integrations: what can and cannot be automated

Read from Tally freely. Write back only for events that physically happened and carry no judgement. Prepare everything else and let a person confirm it — plus the three questions that separate real integrations from claimed ones.

Buying · 13 Sep 2026

Choosing distribution software as a 20-person distributor

A fair comparison written by a competitor: the category is really four categories, and three cases where the honest answer is don't buy from us. Competitors named, published prices included, and five questions worth asking every vendor.